Test Circuit

Hire Terms and Conditions

1. Interpretation

“ the Company”          means Haynes Motor Museum Limited, registered office:

                                    Sparkford, Nr Yeovil, Somerset, BA22 7LH

“the Circuit”                means the tarmac track

“Circuit Activity”         means the motoring activity taking place on the Circuit

“ the Client”                means the client specified on the booking form

“the Fee”                    means the fee specified to the client

“Duty Manager”         means the person appointed in that position by the Company

2. Application of Terms and Conditions         

2.1             These terms and conditions apply in all cases where the Company permits third parties to hire the Circuit.

2.2             These terms and conditions override any other terms and conditions so that these terms and conditions alone are the terms and conditions upon which the client hires the Circuit.

2.3             The Client agrees not to assign any rights under this agreement to a third party without the consent of the Company in writing.

2.4             If any of the provisions of these terms and conditions is found by a Court or other competent authority to be void or unenforceable such provision shall be deemed to be deleted from these terms and conditions and the remaining provisions shall continue in full force and effect.

2.5             The terms and conditions of this contract shall be governed by and construed in all respects in accordance with the Laws if England.

2.6             All Circuit Activity bookings will be deemed provisional until two weeks prior to the booking date.  The Full Fee and Booking Form will then be required by the Company from the Client.

3. Control of Circuit Activity

3.1             The Company reserves the right to:

3.1.1  remove any driver and or vehicles from the Circuit if the Duty Manager believes that either the driver or the vehicle is dangerous, inappropriate or creating a nuisance, for example; through excessive noise. The company will not accept any “Drifting” on the track; anyone found doing so will be removed immediately.

3.1.2       cancel or alter the Circuit Activity if in the period leading up to and including the date of the track hire the Company considers the proposed Circuit Activity to be unsafe; and

3.1.3       if the Circuit Activity is stopped owing to the discretion of the Company the client shall not be entitled to claim compensation, refund of monies paid or damages of any kind whatsoever. 

3.2       The Circuit will only be used in a clockwise direction unless the client is directed differently by the Duty Manager on the day.

3.3       Only 1 vehicle is allowed on the Circuit at any one time.

3.4             No person under the age of 16 shall take part in any Activity on the Circuit without prior written permission from the Company.

3.5             Any vehicle going on the Circuit shall be in a safe and road worthy condition and the Client will bare full responsibility for ensuring this is the case. 

3.6             It is the responsibility of the Client to ensure that any person taking part in any activity on the Circuit is not suffering from any disability whether permanent or temporary such as might make it unsafe for them to drive (or operate machinery).

3.7             The Client agrees that it will not permit any person onto the Circuit unless they have first signed the Company’s Indemnity Form and a copy of the Terms and Conditions. On signing the Indemnity Form they will be issued with a wrist band that must be put on in front of a member of Company staff and worn at all times. If any person is found on the Test Circuit without a wrist band they will be asked to leave the premises.

3.8             Full details of any incident involving injury to the person or damage or loss to any property must immediately be reported verbally to the Duty Manager and also in writing as soon as possible. 

3.9             If oil or any other substance is deposited on the Circuit the Duty Manager must be informed immediately, and a fee may be charged for clearance.

3.10         No personnel to be allowed on the Circuit side of the gate whilst vehicles are running without prior written permission (for example: photographers).

3.11         Circuit gates must be closed and locked when a vehicle is running.

3.12    Use of the Circuit is restricted to vehicles complying to a 98dB (decibel) noise restriction.

            3.12.1 dB levels will be tested by the Duty Manager using our own equipment according to MSA Blue Book regulations.  As a rule the dB level will be measured at 2/3rds of the vehicles maximum RPM output, half a metre distant at 45 degrees parallel to the exhaust.  It is the Duty Manager’s discretion to spot check the dB level during the hire period.

3.12.2 Any vehicle that fails the noise test will not be permitted to take part in any Circuit Activity.  Passing the noise test does not automatically imply or impart a guarantee that the client will not be asked to modify their driving style or vehicle or be excluded due to perceived excessive noise as judged by the Duty Manager.

4. General Matters

4.1             The Client is responsible for the conduct of all persons associated with the Circuit Activity during the hire period.

4.2       The Client shall ensure and hereby warrants that no person shall participate in any Circuit Activity whilst under the influence of alcohol or drugs.

5. Permitted Drivers          

5.1             No person shall take part in any Circuit Activity on the Circuit unless they hold a full current UK Driving Licence, without prior written permission from the Company.

5.2             Helmets must be worn for any Circuit Activity.  It is the responsibility of the Client to provide suitable helmets for drivers and to satisfy themselves as to the suitability of such helmets for the Circuit Activity in question.  However, any helmet must be at least of the standard currently stipulated by the ACU or MSA or British Kite Mark Standard.

5.3             For any Circuit Activity arms and legs must be kept fully covered at all times.

5.4             Seat belts must be worn at all times – if the vehicle is fitted with them.

6. Animals

6.1             Under no circumstances are animals permitted on the Circuit.

7. Competition

7.1             Any form of competition is strictly prohibited, and in particular no form of motor racing is permitted.  No timing is permitted.  Any transgression of this condition will result in instant exclusion from the Circuit.

8. Insurance and Liability

8.1             The Company has full public liability insurance, which applies only if all

terms and conditions are adhered to.  The Company’s insurance does not cover the Clients vehicles while hiring the Circuit.  The Company recommends that specialist motor insurance is arranged by the Client to cover Circuit Activities.

8.2             The Client hereby agrees that the Company shall not be liable to the Client in respect of death of or injury to any person taking part in the Circuit Activity (except where such death or personal injury results from the Company’s negligence) and/or the loss or damage to the property of any such person and further the Client also hereby agrees to save harmless and keep indemnified the Company its Directors, officials, members and servants in respect of all actions, claims, costs, expenses and demands in respect of death or injury to any person taking part in the Circuit Activity and/or the loss of or damage to the property of any such person notwithstanding that the same may have been due in any way to negligence on the part of the Company.

9. Safety Services

9.1       The Company will provide the following safety services within the Fee:

-Duty Manager for sound checking and any further problems

-Fire extinguishers (the Client will be responsible for the cost or recharging any extinguisher fully or partly discharged).

9.2       Safety personnel may be required in some circumstances for safety reasons at an additional cost.  This will be at the Company’s sole discretion and confirmed in advance.

10. Damage to Circuit

10.1         The Circuit must be left free of litter and in the condition it was found.  The Company reserves the right to charge for any clearance, or repairs that are deemed necessary following the Clients Circuit Activity.

11. Fuel

11.1         Any refuelling shall take place only at the designated site.

12. Cancellation Terms

12.1         All payments are non-refundable.

12. Force Majeure  

If the Company is unable to perform any of its obligations by reason of any Circumstance, cause or event outside its control including (without limitation of the generality of this term) any governmental restrictions, adverse weather, riot, civil commotion, acts of God, industrial actions, breakdown of plant or any failure gas, water services, electricity etc, the Company shall be entitled to be relieved of its obligations hereunder to the extent to which performance of the obligations is prevented, frustrated or suspended.  In such circumstances, non-performance or part performance or delay in performance of the obligations of the Company shall not entitle the Client to claim damages of any kind whether direct, indirect or consequential.  Further, for the avoidance of doubt, the Company shall in such circumstances be entitled, in full, to the Fee.

13. Filming 

13.1         The Client shall ensure that prior written permission is received from the Company prior to any filming of any kind taking place on the Circuit and the Company reserves the right to charge the Client an additional fee for such filming at its entire discretion.

I have read and agree to the Terms & Conditions:

Signature: …………………………………………… Date: …………………….


Link to map of circuit http://images.yuku.com/image/pjpeg/26816d1a14ccc8fbf5d88878d814fc7c64fbb13e.JPG

I would hope for 20 cars which if we charge £25 would give us a surplus of £30 and a reasonable amount of time on track for each car if however we get 30 cars, that would be great and i propose that any surplus we make is donated to a charity (open to sugestions).

The circuit is adjacent to the Haynes motor museum http://www.haynesmotormuseum.com/home/index.html
Even if you don't want to take part on the track we have been offered a discount on entry tickets so come along and enoy the excitement.
Discounted prices £7.95 adulst £3.25 children

Saturday evening the The swan hotel at bradford on avon The Bullpit (which is in effect - their cellar - which is great for a party!! ) for the Saturday night 24th April.  They will do a hot supper i.e chilli, lasagne, shepherds pie or similar plus salads and break for £10 a head.  There is a bar in there and lots of knooks and crannies for people to chat (or hide!!)  - if you imagine a T shape but the top of the T is curved concave with the bar in the middle - that is the shape!!